Supplements approved but never billed
Insurance supplements are real revenue that goes uncollected when tracking lives in an email thread. We reconcile approved scope against billed amounts monthly.
Roofing Contractors
Bookkeeping for Roofing Contractors
Two busy quarters have to carry four. That only works if you know what each roof actually earned.
Roofing is materials-heavy, weather-dependent, and often insurance-funded — a combination that makes cash look strong in season and thin the rest of the year. Job-level costing is what turns a good summer into a plan for the winter.
We track material, crew or sub labor, disposal, and permit cost per roof, and separate retail work from insurance and supplement work so you can see which channel actually pays.
What goes wrong
Where roofing margin usually leaks.
Material drops assigned to the wrong job
Two roofs in the same week and one supplier invoice is a recipe for wrong margin on both. Splitting deliveries at entry fixes it.
Crew pay by the square, booked as a lump
Piece-rate and sub crew payments coded to the job show cost per square, which is the number that tells you whether a bid works.
Off-season cash surprise
A monthly view of collected margin and fixed overhead makes the winter shortfall a plan instead of a shock.
What we track for you
- Cost per roof: material, labor or sub crew, disposal, permits
- Retail vs. insurance vs. supplement revenue
- Deductible collection and ACV/RCV timing on insurance jobs
- Sub crew payments and W-9 status for 1099-NEC
- Seasonal cash flow: collected margin against fixed monthly overhead
Your cost structure
- Materials
- Supplier deliveries split by job at entry, including returns and unused bundle credits that otherwise overstate cost.
- Crew labor and sub crews
- Piece-rate or per-square payments coded per roof, with W-9 and payment totals tracked for year-end 1099 support.
- Disposal and permits
- Dumpsters, tipping fees, and permit costs charged to the job instead of absorbed as overhead.
- Sales commission
- Commission recorded against the job it was earned on, so reported margin is after the cost of selling the work.
What lands in your monthly report
- Margin per roof and average margin per square
- Retail vs. insurance channel profitability
- Outstanding deductibles and unbilled supplements
- Sub crew payment summary with 1099 exposure
- Rolling cash position against fixed overhead
Related guides
Cleanup
Getting contractor books clean before tax season
Most of what your tax preparer bills you for at year end is cleanup they should not have had to do. Here is the sequence to fix it yourself.
Subcontractors
Subcontractor 1099s: a year-round checklist for contractors
The January 1099 scramble is a bookkeeping problem disguised as a tax problem. Fix it in the order you pay people, not at year end.
Other trades we work with
Find out what your jobs are really earning.
Get a free review of your current books — no obligation, no long-term contract.